The Records & Registration Office is also known as the Registrar’s Office.  It is dedicated to the service of faculty and students through registration, record keeping, and reporting as well as assisting the academic and administrative offices in support of our dynamic educational community while maintaining the academic integrity of Carl Sandburg College.

Office Hours

Monday & Tuesday from 8 a.m. – 6 p.m. during Fall & Spring Semester
Wednesday through Friday 8 a.m. - 5 p.m.

Summer Hours

Monday through Friday 8 a.m. - 4 p.m.

Advanced placement guide

Credit Granting Guide


Request a transcript

There is no fee for official Carl Sandburg College transcripts ordered directly from the College. Small fees are assessed for transcripts ordered online through the National Student Clearinghouse.

We cannot accept telephone requests. Transcript requests are generally processed within one or two business days. Transcript requests will not be processed on days that the College is closed –weekends, holidays, and the week between Christmas Eve and New Year's Day.

Please note: If you have a financial obligation with the College, we will not be able to fulfill your request. If you suspect that this is the case, please contact the Business Office at (309) 341-5210 before you submit a request.

Transcripts may be requested in the following ways:

Current Carl Sandburg College Students
 Former Students Transcripts

Transcripts ordered in person in the Records & Registration Office are generally available at the time of the request. Transcripts are generally mailed within 24 – 48 hours after the request has been received. The Records & Registration Office is located in Building E100 on the Galesburg campus. A photo ID is required. Office hours are 8 a.m.- 5 p.m. Monday-Friday.

Transcripts may also be ordered in the business offices at our location in Carthage. A photo ID is required.

By Mail, Fax, or Email

To request a transcript by mail, fax, or email please print the Transcript Request Form or click on the  Online transcript request form to complete the form online. The printed form can then be faxed, mailed, or emailed back to the address, or fax number at the top of the form with a handwritten signature. In order to complete the online form, a device with a touch screen or a computer with a mouse is required in order to digitally sign the form. 


Carl Sandburg College has authorized the National Student Clearinghouse to provide transcript ordering via the Web. You can order your transcripts by using any major credit card. Your card will be charged after your order has been completed. There is an online processing fee per mailing address charged by National Student Clearinghouse, per Carl Sandburg College transcript.

National Student Clearinghouse

Login to the National Student Clearinghouse secure site. The site will walk you through placing your order, including delivery options and fees. Order updates will be emailed to you. You can also check order status or history online.

If you need help or have questions regarding the Clearinghouse’s online service, please contact the Clearinghouse at (703) 742-7791 or


The student must meet the College’s graduation requirements to be awarded a degree, diploma, or certificate. Program requirements may be found in the catalog.

  1. Candidates for graduation must complete an application for every academic award they plan to receive.   Application deadlines established by the Records & Registration Office are published on the Sandburg web site, in the College catalog, and in the student handbook. Conferral dates will be at the end of the fall semester, spring semester, or summer term. It is the responsibility of the student to know and to observe the requirements of their curriculum and the rules governing academic work.
  2. Students must satisfy all requirements, including program credit totals, in effect at the time of enrollment in their program. These requirements must be completed within five years of the first term of program enrollment. If program requirements are not satisfied within five years of the first term of program enrollment, students must complete the program requirements effective at the time of their program completion.  If an award conferral is approved the conferral date will be reflective of the term for which the application for graduation was submitted.
  3. Students may always opt to follow current program requirements. Students who are currently completing program requirements when program curriculum changes may opt to follow the new academic program requirements.
  4. Students must earn a minimum program cumulative 2.0 grade-point average for all courses applicable to their program.
    Certain programs may require minimum grades in specific courses.
    Certain programs may require a higher program cumulative grade point average.
  5. A minimum of 1/3 of semester credit hours applicable to the award being conferred must be completed at Carl Sandburg College.
  6. Candidates for graduation who earn a cumulative grade point average of at least 3.50 in coursework applicable to their program of study will graduate with program honors. Program honors are listed on a student’s transcript.
  7. Adjustments may be made where the program curriculum has changed, courses are no longer available, or where a credit shortage exists due to transfer credit.  It is the responsibility of the student to know and to observe the requirements of the curriculum and the rules governing academic work.
  8. Diplomas or a notification that program requirements have not been satisfied will be mailed to the student approximately two weeks after final grades have been posted.
    All student academic records, including academic awards, will not be released if the student has an unpaid debt to the College.
    Students who do not satisfy program requirements must submit a new graduation application indicating the term they will complete the program.
  9. Students not currently enrolled may be evaluated by the Records & Registration Office and conferred selective awards without student notification. Students must meet all requirements as outlined in this procedure.

Apply for graduation

Transfer Services

For some students, Carl Sandburg College is a final destination. For others, we provide an opportunity for students to receive a less expensive option to receive quality instruction before attending a four-year college/university. While you may not have decided where to go or what to study, there are people at Sandburg that are qualified to guide you through your decision-making process.

Carl Sandburg College has a General Education curriculum that will allow you to take courses that will enable you to complete your degree and/or pursue a Bachelor’s degree upon completion here. Sandburg has individual learning as its number one priority and we offer student-centered classes, faculty and programs that provide the academic skills needed for successful transfer to other institutions.

Transferring to a four-year college or university from Carl Sandburg College can easily be achieved by following these steps:

  1. Earn one of the transfer degrees outlined in our catalog and select Carl Sandburg College courses that match the freshman and sophomore requirements of the four-year school you plan to attend. Check the course equivalencies by working with your advisor and visiting our Transfer Course Equivalency Guides or by using the iTransfer website.
  2. Complete an educational plan with your advisor and follow it. You may view your plan through Student Planner in mySandburg.
Reverse Transfer

It is not unusual for students at a community college to transfer to a four-year college or university before completing their requirements for an Associate's degree. Student may still be able to obtain their degree from Sandburg while taking classes at a different institution. While the traditional method of transferring credits involves sending credits from a two-year to a four-year college or university, "reverse transfer" is a term that refers to sending earned credits that are obtained at a university to be transferred back to the community college in order to finish degree requirements.

It is helpful to have a degree on your resume when pursuing employment opportunities. Students who have completed at least 15 credit hours toward their degree at Sandburg may be eligible to pursue this option if some general education courses have been completed successfully at a different institution.

Questions regarding the reverse transfer process can be directed to the Records & Registration department at 309.341.5233

College and University Partnerships

Carl Sandburg College has established partnership agreements with 4-year colleges and universities to ease the transition for our students to their chosen transfer school. For more information regarding these partnerships, please contact Rick Eddy at 309.341.5234 or Current Sandburg students may also speak with their academic advisor regarding these partnerships.

University partnerships

Meet the staff

Angela Snow, Assistant Registrar

Margaret Kidd, Admissions & Records Specialist


Records & Registration Office
Location: Main Campus E100
Phone: 309.341.5260
Fax: 309.344.3291