Registrar

The Records & Registration Office is also known as the Registrar’s Office.  It is dedicated to the service of faculty and students through registration, record keeping and reporting as well as assisting the academic and administrative offices in support of our dynamic educational community while maintaining the academic integrity of Carl Sandburg College.

Office Hours

Monday & Tuesday from 8 a.m. – 6 p.m. during Fall & Spring Semester
Wednesday through Friday 8 a.m. - 5 p.m.

Summer Hours

Monday through Friday 8 a.m. - 4 p.m.

Credit granting guide

Advanced placement guide

FERPA

Request a transcript

There is no fee for official Carl Sandburg College transcripts ordered directly from the College. Small fees are assessed for transcripts ordered online through the National Student Clearinghouse and through Scrip-Safe, International.

We cannot accept telephone requests. Transcript requests are generally processed within one or two business days. Transcript requests will not be processed on days that the College is closed –weekends, holidays and the week between Christmas Eve and New Year's Day.

Please note: If you have a financial obligation with the College, we will not be able to fulfill your request. If you suspect that this is the case, please contact the Business Office at (309) 341-5210 before you submit a request.

Transcripts may be requested in the following ways:

Current Carl Sandburg College Students

Current students have the option of placing an online order for a transcript through mySandburg.

  • Login to mySANDBURG
  • Go to Self-Service menu
  • Click on the Student Menu
  • Click on My Classes
  • Click on Request my Transcript complete the form and submit
 Former Students Transcripts

Transcripts ordered in person in the Records & Registration Office are generally available at the time of request. Transcripts are generally mailed within 24 – 48 hours after the request has been received. The Records & Registration Office is located in Building E100 on the Galesburg campus. A photo ID is required. Office hours are 8 a.m.- 5 p.m. Monday-Friday.

Transcripts may also be ordered in the business offices at our location in Carthage. A photo ID is required.

By Mail, Fax or Email

To request a transcript by mail, fax, or email please print the Transcript Request Form and complete with a handwritten signature. The completed form can then be faxed, mailed or emailed back to the address, or fax number at the top of the form.

Online

Carl Sandburg College has authorized the National Student Clearinghouse and Scrip-Safe, International to provide transcript ordering via the Web. You can order your transcripts by using any major credit card. Your card will be charged after your order has been completed. There is a $2.25 online processing fee per mailing address charged by both the National Student Clearinghouse and Scrip-Safe, International per Carl Sandburg College transcript.

National Student Clearinghouse

Login to the National Student Clearinghouse secure site. The site will walk you through placing your order, including delivery options and fees. Order updates will be emailed to you. You can also check order status or history online.

If you need help or have questions regarding the Clearinghouse’s online service, please contact the Clearinghouse at (703) 742-7791 or transcripts@studentclearinghouse.org

Scrip-Safe, International

Login to Scrip-Safe, International’s secure site.

Follow these steps on that website:

  • Go to Don’t Have An Account? Select Carl Sandburg College from the drop-down menu and click Sign Up
  • Complete the request for information on the Recipient Information Screen and click Continue
  • Click on Consent Form in upper right corner of your screen
  • Click Download Form
  • Open form
  • Print form, Sign and date form, and FAX to 513-697-0012 Your account with Scrip-Safe, International has been established. In the future, you may order transcripts from Carl Sandburg College through this site by just logging in. There is no need to FAX anything again.

Your account with Scrip-Safe, International has been established. In the future, you may order transcripts from Carl Sandburg College through this site by just logging in. There is no need to FAX anything again.

Graduation

The student must meet the College’s graduation requirements to be awarded a degree, diploma, or certificate. Program requirements may be found in the catalog.

  1. Candidates for graduation must complete an application for every academic award they plan to receive.   Application deadlines established by the Records & Registration Office are published on the Sandburg web site, in the College catalog, and in the student handbook. Conferral dates will be at the end of fall semester, spring semester, or summer term. It is the responsibility of the student to know and to observe the requirements of their curriculum and the rules governing academic work.
  2. Students must satisfy all requirements, including program credit totals, in effect at the time of enrollment in their program. These requirements must be completed within five years of the first term of program enrollment. If program requirements are not satisfied within five years of the first term of program enrollment, students must complete the program requirements effective at the time of their program completion.  If an award conferral is approved the conferral date will be reflective to the term for which the application for graduation was submitted.
  3. Students may always opt to follow current program requirements. Students who are currently completing program requirements when program curriculum changes may opt to follow the new academic program requirements.
  4. Students must earn a minimum program cumulative 2.0 grade point average for all courses applicable to their program.
    Certain programs may require minimum grades in specific courses.
    Certain programs may require a higher program cumulative grade point average.
  5. A minimum of 1/3 of semester credit hours applicable to the award being conferred must be completed at Carl Sandburg College.
  6. Candidates for graduation who earn a cumulative grade point average of at least 3.50 in coursework applicable to their program of study will graduate with program honors. Program honors are listed on a student’s transcript.
  7. Adjustments may be made where program curriculum has changed, courses are no longer available, or where a credit shortage exists due to transfer credit.  It is the responsibility of the student to know and to observe the requirements of the curriculum and the rules governing academic work.
  8. Diplomas or a notification that program requirements have not been satisfied will be mailed to the student approximately two weeks after final grades have been posted.
    All student academic records, including academic awards, will not be released if the student has an unpaid debt to the College.
    Students who do not satisfy program requirements must submit a new graduation application indicating the term they will complete the program.
  9. Students not currently enrolled may be evaluated by the Records & Registration Office and conferred selective awards without student notification. Students must meet all requirements as outlined in this procedure.

Apply for graduation

Transfer Services

For some students, Carl Sandburg College is a final destination. For others, we provide an opportunity for students to receive a less expensive option to receive quality instruction before attending a four-year college/university. While you may not have decided where to go or what to study, there are people at Sandburg that are qualified to guide you through your decision making process.

Carl Sandburg College has a General Education curriculum that will allow you to take courses that will enable you to complete your degree and/or pursue a Bachelor’s degree upon completion here. Sandburg has individual learning as its number one priority and we offer student-centered classes, faculty and programs that provide the academic skills needed for successful transfer to other institutions.

Transferring to a four-year college or university from Carl Sandburg College can easily be achieved by following these steps:

  1. Earn one of the transfer degrees outlined in our catalog and select Carl Sandburg College courses that match the freshman and sophomore requirements of the four-year school you plan to attend. Check the course equivalencies  by working with your advisor and visiting our Transfer Course Equivalency Guides or by using iTransfer website.
  2. Complete an educational plan with your advisor and follow it. You may view your plan through Student Planner in mySandburg.
Reverse Transfer

It is not unusual for student at a community college to transfer to a four-year college or university before completing their requirements for an Associate's degree. Student may still be able to obtain their degree from Sandburg while taking classes at a different institution. While the traditional method of transferring credits involves sending credits from a two-year to a four-year college or university, "reverse transfer" is a term which refers to sending earned credits that are obtained at a university to be transferred back to the community college in order to finish degree requirements.

It is helpful to have a degree on your resume when pursuing employment opportunities. Students who have completed at least 15 credit hours toward their degree at SAndburg may be eligible to purse this option if some general education courses have been completed successfully at a different institution.

Questions regarding the reverse transfer process can be directed to the Records & Registration department at 309.341.5233


College and University Partnerships
Culver Stockton College

Carl Sandburg College has signed an agreement with Culver-Stockton College (Canton, MO) designed to ease the concerns of Sandburg students who wish to transfer to Culver-Stockton. The partnership involves the articulation of all of Carl Sandburg’s classes to a course equivalent at Culver-Stockton. This agreement should create seamless transfer opportunities for our students.

Indiana Wesleyan University

Indiana Wesleyan University is giving Carl Sandburg College students the opportunity to continue their education through online studies. The primary program in the partnership benefits those who are wishing to pursue their B.S.N. at Indiana Wesleyan but there are several other degrees available through the agreement.

Chamberlain College of Nursing

Chamberlain College of Nursing is a not for profit Nursing college, offering degrees ranging from Bachelor’s degrees through Doctoral degrees in Nursing. Sandburg’s agreement offers students who receive their RN degree from Sandburg to transfer into their BSN program.

Carl Sandburg/Knox College Dual Enrollment

Carl Sandburg College and Knox College have partnered on a dual enrollment program for students who intend to pursue a bachelor’s degree at Knox upon completing an associate degree at Sandburg.  Students can apply for the dual admission program as early as their senior year in high school through the beginning of their sophomore year of college (30 semester hours). Students accepted to the program must maintain a minimum 3.0 cumulative grade point average. To learn more about the program.

Bellevue University

Bellevue University and Carl Sandburg College have an agreement where students who obtain their associate’s degree from Sandburg will enter Bellevue at a Junior status. Bellevue University, located in Bellevue, NE, offers many online programs including a degree in Cyber Security and Game Studies.
 

Associate in Science Degree (Emphasis in Agriculture) – Partnership with University of Illinois at Urbana-Champaign

Carl Sandburg College and the University of Illinois – Champaign have entered into a partnership, where a student may receive an Associate in Science degree from Carl Sandburg College with an emphasis in Agriculture.  Students with an interest in Agriculture would enroll in classes at Sandburg and take a total of 12 credit hours of Agriculture classes through online studies at UIUC, along with their Sandburg curriculum.  These courses do require one or two trips to the Champaign-Urbana campus per semester.  Completion of this program will give students an advantage should they wish to pursue their Bachelor’s degree at UIUC but does not guarantee admission to the university. Students are urged to concurrently meet with an advisor from the college that they wish to transfer to during the course of their studies at Carl Sandburg.

Franklin University

Carl Sandburg College has a partnership with Franklin University to provide opportunities for students at two-year colleges to complete their bachelor’s degree without leaving their local community college. Students earn their associate’s degree plus approximately 24 semester credit hours of “bridge” coursework, all from their local college. While taking bridge courses at their community college, students also complete a minimum of 40 semester credit hours of bachelor’s degree courses online from Franklin University. Students in this program have access to Sandburg’s computers, advising, and library services, as well has having access to support services from Franklin via distance modes. For details about this program, please contact an advisor/counselor in the Student Services Office on the Galesburg campus (309-341-5237).

St. Ambrose University

Carl Sandburg College and St. Ambrose University announced a new Dual Admission Agreement Program (DUAPP) with several benefits, including a new scholarship, during a news conference Monday at Sandburg’s Main Campus in Galesburg.

Students who transfer from Sandburg and are enrolled in the DUAPP will receive an additional $1,000 annual scholarship beyond other SAU academic and institutional scholarships and aid. They also lock in general education graduation requirements; meet regularly with a St. Ambrose advisor while still enrolled at Sandburg; and can take advantage of the St. Ambrose Career Development Center, library, athletics facilities, free admission to fine arts events and home games and co-curricular opportunities within their major.

“This is a great opportunity for our students. It allows our students, the moment they start here, to be able to have that final goal of a four-year degree,” Carl Sandburg College President Dr. Lori Sundberg said. “It helps with retention and completion for us, and it provides for St. Ambrose a student who is ready to be there as a junior.”

For more information about the agreement, contact Rick Eddy, director of admissions and records at Sandburg, at 309.341.5234 or reddy@sandburg.edu, or Maureen Baldwin, dean of student academic services at St. Ambrose, at 563.333.6059 or baldwinmaureenm@sau.edu.


Western Illinois University Associate In General Studies

Carl Sandburg College and Western Illinois University have agreed to facilitate the transfer of students who are enrolled in Carl Sandburg College’s Associate in Arts, Associate in Science, Associate in Fine Arts, Associate in Applied Science and Associate in General Education degree programs to Western Illinois University’s Board of Trustees Bachelor of Arts (BOT/BA) Degree Program. This program is specifically designed for place-bound students allowing them to complete a Bachelor of Arts degree without being required to relocate. For details about this program, please contact an advisor/counselor in the Student Services Office on the Galesburg campus (309-341-5237).

Surgical Technologist Program - Illinois Central College

This partnership between Carl Sandburg College and Illinois Central College (East Peoria, IL) provides educational opportunities for students within Sandburg’s District who wish to complete a certificate or an Associate’s degree as a surgical technologist. Students enroll in all technical and program-specific courses at ICC but may take general education courses and preparatory courses at Sandburg. For details about this program, please contact an advisor/counselor in the Student Services Office on the Galesburg campus (309-341-5237).

Dental Hygiene - Southern Illinois University Carbondale

All graduates of Sandburg’s A.A.S. degree in Dental Hygiene who meet SIUC entrance requirements will receive preferential status when being reviewed for admission to SIUC’s Bachelor of Science degree in Dental hygiene. This partnership guarantees that Sandburg’s A.A.S. Dental Hygiene degree recipients will be able to complete SIU’s B.S. Dental Hygiene degree with a total of no more than 60 semester hours of work at SIUC. For details about this program, please contact an advisor/counselor in the Student Services Office on the Galesburg campus (309-341-5237).

Illinois Articulation Initiative

The Illinois Articulation Initiative (IAI) is a statewide transfer agreement, which is transferable among more than 100 participating college or universities in Illinois. IAI works best for students who know they are going to transfer but undecided on the college or university that will grant their baccalaureate degree.

All colleges and universities participating in the IAI agree to accept a “package” of IAI general education courses in lieu of their own comparable lower-division general education requirements. Keep in mind, the IAI General Education transfers as a package. Course-to-course transfer is not guaranteed.

IAI also includes major recommendations for the first two years of college in several popular majors. Faculty panels, which have expertise in the major field of study, created these recommendations. IAI major recommendations work best for students who have chosen their majors, are going to eventually transfer, but are undecided on the college or university that will grant their baccalaureate degree.

University of Illinois- Springfield (Peoria Campus) Transfer Agreement

Carl Sandburg College and the University of Illinois Springfield-Peoria Center have partnered to offer students a new transfer option for students studying accounting and business administration.

Under the agreement, students who graduate from Sandburg with their associate degree could make a seamless transfer to the UIS-Peoria Center to complete their bachelor’s in accounting or business administration in just two more years.

Monmouth College Pipeline Program

Carl Sandburg College has entered into a partnership with Monmouth College which allows students at Sandburg to transfer to Monmouth College while having the opportunity to utilize some of the resources at Monmouth College while working toward their associate’s degree.

Sandburg students have the opportunity to work with academic advisors from both institutions during to help insure that the transfer process runs smoothly.  Graduates from Sandburg are guaranteed Junior status upon completing their degree and have access to some of the facilities and activities at Monmouth College while at Carl Sandburg.

Meet the staff

Rick Eddy, Director of Admissions & Records
309.341.5234
reddy@sandburg.edu

Candace Fones, Records/Registration Specialist
309.341.5260
cfones@sandburg.edu

Angela Snow, Assistant Registrar
309.341.5233
asnow@sandburg.edu

CONTACT US

Records & Registration Office
Location: Main Campus E100
Phone: 309.341.5260
Email: asnow@sandburg.edu