1 Verification Process | Carl Sandburg College

Verification Process

Verification Process

 

Verification is the confirmation through documentation that the information provided on your FAFSA is correct. Approximately 30% of all FAFSA's are randomly selected by the federal processor for verification.  The federal government requires colleges and universities to verify or confirm the data reported by students and their parent(s) (if student is a dependent) on the FAFSA. The verification process ensures that eligible students receive all the financial aid to which they are entitled and prevents ineligible students from receiving financial aid to which they are not entitled.

 

How will I know if I am selected for verification?

You may be selected for verification either by the federal processor or by our office. If you are selected for verification by the federal processor, there will be an asterisk (*) next to your Expected Family Contribution (EFC) on your Student Aid Report. If you are selected for verification by our office, we will contact you informing you of this selection and instructing you of any additional steps that are required.

 

Why was I selected for verification?

Most FAFSA's that are selected for verification are chosen randomly. However, if you make changes to your FAFSA information, you may be selected for verification even if you were not selected on your initial application.

 

If I am selected for verification, am I required to send additional documentation?

No, you are not required to send additional documentation, but if you would like to receive any state or federal funds, participation in the verification process is required.  You must provide the required documentation as soon as possible, but no later than three weeks prior to the end of the semester or before you withdraw from classes.

 

I have been selected for verification. What do I need to do?

1.      Verify your tax information by either making a correction on your FAFSA to use the IRS Data Retrieval for both student and parent, if dependent, or submit an IRS Tax Return Transcript by contacting the IRS at www.irs.gov.

Helpful Hints for using the IRS Data Retreival Tool:

  • Enter the name and address EXACTLY as it appears on the tax return.   The retrieval process will fail if you enter the address as “S.” on the FAFSA, but used “South” on your tax return.
  • Make sure you hit submit after a successful match with the IRS.
  • There is a helpful video at https://www.youtube.com/watch?v=W47_YTRVYD4&feature=channel  

 

Instructions:

  • go to the website:  www.FAFSA.gov
  • log in to the student’s FAFSA record
  • select “Make FAFSA Correction”
  • navigate to the Financial Information section
  • choose the financial information screen for student
  • follow the instructions to use the IRS Data Retrieval tool
  • enter the tax return status, then answer the question regarding IRS Retrieval Tool options
  • if eligible, proceed to the retrieval process
  • say ok to leaving the FAFSA Website
  • enter name, address and filing status EXACTLY as it appears on your Federal Tax Return  if middle initial is on the tax return, enter a space after the first name and then the middle initial
  • enter transfer now,
  • say ok to return to FAFSA
  • choose the sign and submit page, select sign electronically and enter PIN
  • scroll to bottom of page and select SUBMIT

 

Deadline to Complete Verification

Please be sure to respond to requests for documentation in a timely manner to avoid delays in processing and applying your financial aid to your student account. You must provide the required documentation as soon as possible, but no later than three weeks prior to the end of the semester or before you withdraw from classes.

 

The majority of financial aid funds are awarded on a first-come, first-serve basis and until the missing items are submitted to our office, processing of your financial aid is not possible. If documents are not returned in a timely manner, we cannot guarantee you will receive financial aid.

 

Please contact our office if you have questions about filling out your verification forms.

 

Once we have received your verification worksheet and other required documents, we will verify the information reported as stated under the financial aid program rules-CFR, Title 34, Part 668.