Public Safety

The Carl Sandburg College Department of Public Safety is located in Building D and Building B next to the bookstore. With the exception of the Director and Coordinator of public safety, public safety officers are not sworn Illinois police officers and, as a result do not have arrest powers. The Carl Sandburg College Department of Public Safety staff frequently work with the Galesburg Police Department. The two agencies cooperate whenever possible on investigations and crime prevention programs to provide the best possible services to our campus and local communities.

Public safety officers patrol the campus 24 hours a day, 7 days a week. They respond to emergencies, calls for service, walk through the campus buildings, provide escorts and staff special events.
 

Mission

Our mission is to provide a safe and secure community in which the college may carry out its educational mission.

Clery Crime Report

JEANNE CLERY DISCLOSURE OF CAMPUS SECURITY POLICY
AND CAMPUS CRIME STATISTICS ACT

  • History—Jeanne Clery was a 19 year old student at Lehigh University, Pennsylvania, in 1986 when she was assaulted and murdered in her dorm room. Following her death her parents lobbied Pennsylvania lawmakers for legislation requiring colleges and universities to publish their crime statistics. The first such bill was signed into law in 1988 mandating that all state colleges and universities annually publish the latest three years campus crime statistics. Successive federal bills expanded the program nationwide and in 1998 the Student Right-To-Know and Campus Security Act was formally renamed in memory of Jeanne Clery. The Annual Security Report encompasses all the information found under the “Campus Public Safety” topic of the Carl Sandburg College web site.
  • Compliance— Carl Sandburg College willingly complies with all aspects of the Clery Act and to that end annually publishes and otherwise makes available all the various crime statistics, statements on campus security and policy and related information on crime, methods of reporting and assistance available to all students, faculty and staff associated with this institution.
  • Availability of Information— The annual Clery Report can be found on the Carl Sandburg College website (www.sandburg.edu) and can also be found in the office of the Director of Public Safety at the Galesburg campus, and the main office of the Carthage campus. Additionally, in compliance with the Clery Act, each campus has available a Campus Crime Log for the current school year with information on current criminal activity. This information is available to students, parents, faculty and staff and is also maintained in the office of the Director of Public Safety.


REPORTABLE CRIMES


The Clery Act requires colleges and universities to report on seven basic categories of crime. These are the same seven categories contained in the Federal Uniform Crime Report as compiled by the Federal Bureau of Investigation. These categories are as follows:

  • Criminal Homicide—Murder, negligent and non-negligent manslaughter
  • Sex Offenses—forcible and non-forcible
  • Robbery
  • Aggravated Assault
  • Burglary
  • Arson
  • Motor Vehicle Theft

 Additionally, the Clery Act requires colleges and universities to report on arrests and/or disciplinary referrals for the following: Liquor law violations, drug law violations and illegal weapons possession.

Also Sandburg is required to report the following crimes:

  • Domestic Violence
  • Dating Violence
  • Stalking Complaints
     

The Clery Act also requires an accounting of Hate Crimes reported as happening on campus or on public property abutting campus.

  • Carl Sandburg College, in addition to compiling its own figures, requests crime figures from law enforcement agencies whose jurisdiction encompasses or abuts the college campuses. This information is incorporated into the Clery Act tables. All figures are for the three calendar years immediately preceding the publication year. Any questions can be addressed to the Director of Public Safety: Kipton J. Canfield, Director of Public Safety (309)-341-5325
  • The Higher Education Opportunity Act (HEOA) Public Law 110-315—the effective date of this Act is August 14, 2008. The Act requires each institution governed by the Jeanne Clery Act to immediately notify the campus community upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students and staff on campus. Carl Sandburg College fully complies with HEOA and in furtherance of that compliance has installed and activated a public address system at each campus. (The Act does provide that warnings may be withheld if they would compromise efforts to contain the emergency, however, CCAC will make every effort to provide critical information in a timely manner.)
  • The HEOA requires a statement as to the existence of agreements between the institution and local and state law enforcement. Carl Sandburg College and its Campus Public Safety personnel enjoy a close working relationship with local and State police, especially the City of Galesburg Police and the Knox County Sheriff’s Department, for the investigation of all criminal acts on or near the campuses and satellite locations of the College.

 

20 USC § 1092(f) and34 CFR 668.46
Click here for entire document.

    Clery Act

Crime Report For 2015

Crime Report For 2014

Crime Report For 2013

Crime Report For 2012

Crime Report For 2011

Drug & Alcohol Abuse Policy

Carl Sandburg College takes the safety of our students seriously and we provide services to help those who are struggling with alcohol and drug use. Sandburg offers free counseling services and educational resources to students who need assistance with making sound, well-informed choices when it comes to alcohol use as well as services to students who are struggling with addiction. Please contact the counseling staff in Galesburg at 309.341.5237 and in Carthage at 217.357.3129 to schedule a confidential appointment.

Regulation on Substance Abuse

It is the mission of Carl Sandburg College to provide an environment conducive to learning. The illegal use of controlled substances is harmful to the health of the individual and may hinder learning. Therefore, the illegal use of controlled substances, as well as their manufacture, distribution, dispensations, or possession is prohibited on Carl Sandburg College property or as any part of College activities, events, classes, programs, or services. The College administration shall strive to maintain a drug-free campus for all College employees and students. Educational programs will be offered to ensure that all College individuals have the opportunity to become aware of the issues regarding drug use/abuse in the work place, including: 1) the dangers of substance abuse; 2) the policy of the college regarding a drug-free work place; 3) the community resources for drug counseling and rehabilitating programs; and 4) the penalties that may be imposed upon students/employees for drug abuse violations.

 Students/employees who feel they have a drug abuse problem are encouraged to ask for assistance so as to be referred to an appropriate drug rehabilitation and treatment program. Students with such problems should notify the chief student services officer or a counselor. Employees should contact their immediate supervisor.

 Employee or student behavior that is inappropriate, disruptive, and/or dangerous as a result of the use of illegal drugs will not be tolerated. Employees/students should report such behavior to the supervising vice president. Pending or subsequent to any legal penalties that may be imposed upon the student or employee, the supervising vice president may require the student or employee to participate satisfactorily in a recognized substance abuse program approved by the college. If the student/employee refuses, disciplinary actions may be taken and could include:

  1. A verbal warning.
  2. A written reprimand.
  3. Suspension (with or without pay for employees).
  4. Termination of employment or expulsion from school.
  5. Reporting such person to local, state or federal law enforcement agencies.

 Visitors using, in possession of, or under the influence of a controlled substance will be prohibited from using College facilities and/or reported to appropriate law enforcement agencies. If the student or employee finds the disciplinary action unjustified, he/she may elect to file a complaint according to the existing complaint procedures in the College catalog or College policy manual. Faculty may elect to file a complaint according to the Grievance Procedure (Articles 7 & 11) of the Professional Negotiations Agreement.

 It is further a policy of Carl Sandburg College, District 518, to provide a "drug-free work place" as defined by the Drug-Free Work Place Act of 1988 (DFWA). Employees are required by the DFWA to report any conviction for a drug-related crime occurring in the work place to their supervising vice president within five days of the date of the conviction. This law does not require reporting of alcohol-related convictions.

 The College will report that employee to the appropriate federal agencies within 10 days as well as require the employee to participate satisfactorily in an appropriate drug abuse assistance program within 30 days from said dates. Each student/employee of the College will receive a written copy of the College Policy Statement and will be notified of educational programs required by the Drug-Free Schools and Communities Acts Amendments of 1989. Each student/employee will be notified that he/she must abide by the Policy Statement.

Regulation on Alcohol Abuse

The illegal use or abuse of alcohol by students, visitors, or employees is prohibited on Carl Sandburg College property or activities. Student, visitor or employee behavior that is disruptive or dangerous as a result of the consumption of alcohol will not be tolerated and such behavior should be reported to the supervising vice president.

 Educational programs will be offered to insure that all College individuals are aware of the issues concerning the use and abuse of alcohol. This will include: 1) the dangers of alcohol abuse, 2) the policy of the College concerning an alcohol-free school, 3) the community resources for alcohol counseling and rehabilitation programs, and 4) the penalties that may be imposed upon students or employees for violations of the College regulation on alcohol.

 If a student or employee feels he/she has a problem with alcohol, the College will assist in a program that helps with this type of problem. Students with such a problem should notify the chief student services officer or a counselor. Employees should contact their immediate supervisor.

 Pending or subsequent to any legal penalties that could be imposed, the immediate supervisor may require participation in a recognized alcohol rehabilitation program approved by the College. If the student/employee refuses, disciplinary action may be taken and could include:

  1. A verbal warning.
  2. A written reprimand to employees.
  3. Suspension with or without pay for employees or expulsion from school.
  4. Termination of employment.

Visitors using alcohol or who are intoxicated from alcohol will be prohibited from using College facilities. If the student or employee finds the disciplinary action unjustified, he/she may elect to file a complaint according to the existing complaint procedures in the College catalog or college policy manual. Faculty may elect to file a complaint according to the Grievance Procedure (Articles 7 & 11) of the Professional Negotiations Agreement. Each employee/student of the College will receive a written copy of the College Policy Statement and educational programs required by Drug-Free Schools and Communities Act Amendments of 1989 (Public Law 101-226) and the requirement that they abide by it. The College administration will review the Regulation on Alcohol biannually to determine its effectiveness and implement changes as needed and to insure that rehabilitation or disciplinary actions are enforced.

College Fleet

Carl Sandburg College has (4)- fifteen passenger shuttles, and  (2)- 7 passenger minivans for reservation.  These vehicles are used for athletic events, field trips, meetings, etc.  The minimum number of riders required before a vehicle may be reserved is 4.  Only Carl Sandburg College Faculty or Staff are allowed to drive the vehicle.  A valid driver's license is required.  Seat belts must be worn at all times.  Cell phones must be used with a hands free device.  No texting or emailing with cell phone is permitted while driving.

Vehicle reservations are made thru "Astra" scheduling. Vehicles are always reserved on a first come first serve basis.  If there are any conflicts, the College reserves the right to decide which event comes first based on the needs of the College.  If all vehicles are reserved,  a rental car can be reserved by calling the administrative assistant in Business Services at 341-5235.  A 7 day notice is required prior to renting a vehicle thru Enterprise. 

After receiving confirmation from "Astra", the keys and trip log may be picked up for the vehicle no earlier than 8 hours prior to departure. 

Please contact Public Safety upon your return to campus.  The keys and trip log must be returned back into Public Safety.  Please check vehicle for belongings, and ensure all trash is removed from the vehicle.

Never assume the vehicle is available for more than the time reserved.  Reservations are often booked close together.  If a problem arises, and you are unable to return by the time allotted, please contact Public Safety immediately so that other arrangements may be made if possible.

 

Emergency Call Boxes

Emergency Call Boxes


The College has 26 Emergency Call Boxes located across the Campus. If you need assistance or have an emergency you may reach security by going to any of the emergency call boxes located inside and outside our campus, pressing the button and stating your location and the nature of the call. The Dispatch/Public Safety Operator will then dispatch a Carl Sandburg Public Safety officer to respond or contact the Galesburg Public Safety Dispatcher based on the nature of the call.

Inside Emergency Call Boxes                   Outside Emergency Call Boxes

Inside Emergency PhoneOutside Emergency Phones

 

EP Number Phone Location
EP-1 Outside of the G building
EP-2 Outside of the Childcare Parking Lot
EP-3 Lower "A" Building College Prep. Center back hallway
EP-4 Upper "A" Building Classrooms by front doors
EP-5 Outside of the NE Corner "A" Bld. by parking lot
EP-6 Outside Lakeside B Bld.
EP-7 North Corridor B Bld
EP-8 South Lobby B Bld. By Cyber Café
EP-9 Outside B SW "A" Parking Lot by Bookstore
EP-10 Outside West End of "B" Parking Lot
EP-11 Outside Middle of "C" Parking Lot
EP-12 Outside Circle Dr. Main Entrance
EP-13 Outside NW Corner "E/F" Parking lot
EP-14 Main Lobby "F" Building/Gym
EP-15 Outside E & F Connector
EP-16 Across from Loft Cafe by west door to patio
EP-17 "D" Lobby by Men's Restroom
EP-18 Lower "C" Hallway
EP-19 Elevator-Main Lobby D bld.
EP-20 East Lobby of C at top of the steps
EP-21 On the wall outside of the Personnel Office
EP-22 H building inside hallway
EP-23 AA building Allied center hallway
EP-24 Rear E building Hall Elevator
EP-25 Annex Elevator
EP-26 Baseball Field main campus
Emergency Preparedness

Carl Sandburg College is committed to providing a secure and welcoming campus environment for students, faculty, staff and visitors. The following information highlights measures that are in place at Carl Sandburg College to guard and protect the campus population as well as personal safety tips designed to avert acts of violence.

 

Reporting Emergencies


All emergencies on campus are to be reported to Carl Sandburg College Dispatcher by dialing 5499 from a campus phone or 341-5499 from a cell-phone. Dialing 911 on a cell-phone will connect to local emergency authorities and may delay a response from campus security and local law enforcement and emergency response personnel. Be prepared to provide the following information:

  • Your name
  • Nature of the emergency
  • Location of the emergency or victim or suspect or suspicious activity
  • The phone number that you are calling from if using a cell-phone
  • Stay on the line until the dispatcher says you can hang up

 

Reporting Suspicious Behavior


When campus personnel witness behavior they believe may lead to a crime or violent situation, they should also report it to the Carl Sandburg College Dispatcher by calling 5499. Such behavior may include the following:

  • Suspicious person loitering.
  • Suspicious person using binoculars or night vision devices.
  • Person acting furtively and suspiciously (e.g. trying not to be noticed).
  • Person departing quickly when seen or approached.
  • Person in place they don’t seem to belong.
  • A strong odor coming from a building or a vehicle.
  • An overloaded vehicle or vehicle in an unexpected location.
  • Fluid leaking from a vehicle, other than the engine or gas tank.
  • Person overdressed for the weather.

 

Students: Reporting concerns of unhealthy or dangerous patterns of behavior


Carl Sandburg College students have multiple avenues for seeking assistance including Administration, Faculty, Staff or Campus Security. However, if a student is concerned about another student's pattern of behavior, they can report their concerns to the Behavioral Intervention Team (BIT), a team of administrative professionals tasked with evaluating and acting upon, as necessary, reported unhealthy or dangerous behavior exhibited by Carl Sandburg College students.
Such behaviors may include the following:

  • Creating disruptions in class, residence halls, offices, or other campus locations
  • Intimidating faculty, staff and/or students
  • Stalking
  • Acting in a frightening or threatening behavior
  • Communicating in a manner that indicates loss of touch with reality
  • Suggesting intent to harm self or others
  • Evidence of repeated drug or alcohol abuse

 

Faculty/Staff: Reporting concerns of threatening or dangerous behavior


A Behavioral Intervention/Threat Assessment Team has been assembled and chartered to evaluate and act upon, as necessary, reported threatening and/or dangerous behaviors exhibited by Carl Sandburg College employees. Such behaviors may include the following:

  • Suggesting intent to harm self or others
  • Creating disruptions in the work environment
  • Intimidating other faculty, staff or students
  • Stalking or following someone with the intent to harass, intimidate, harm or cause other malicious activity
  • Acting in a frightening or threatening behavior

 

General Tips for Personal Safety

  • Avoid walking alone at night and attempt to walk on main walkways / illuminated areas.
  • Maintain a constant awareness of your surroundings.
  • Do not prop doors open.
  • Keep vehicles locked.
  • Be careful about the information that you share online.
  • Be smart about alcohol and other drugs.

 

TITLE 20 > CHAPTER 28 > SUBCHAPTER IV > Part F > § 1092
To look at the whole document click here.

  • Disclosure of campus security policy and campus crime statistics
  • Disclosure of law enforcement authority of campus
  • Disclosure of security programs to inform students about the prevention of crime
Important Numbers
Dispatch/Public Safety Operator

Emergency  5499  (309) 341-5499
Non-emergency  5304  (309) 341-5304

Information “0” from any campus extension
 

Kip Canfield, Director of Public Safety
(309) 341-5325

 Galesburg Public Safety Building
Emergency 911
Non-emergency (309) 343-9151

 Illinois State Police District 7 (Galesburg)
Non-emergency (309) 752-4915

 Illinois State Police District 14 (Bushnell/Carthage)
Non-emergency (309) 833-4046

Safety & Security Initiatives

Carl Sandburg College is committed to a campus-wide approach to safety, security, and the well-being of our faculty, staff, students, and the overall campus community. The College continues to demonstrate this commitment through the implementation of various safety and security initiatives, some of which are listed here.
 

Although the vast majority of our students, faculty, staff, and visitors do not experience crime at Carl Sandburg College, crime sometimes occurs despite our best efforts. The best protection against campus crime is an aware, informed, and alert campus community that reports crime and suspicious behavior in a timely manner while using reason and caution during their daily activities.
 

As part of the overall effort to prevent crime, the College utilizes the following resources:

  • A 24/7 campus public safety personnel presence. The College also has a strong working relationship with the Galesburg Police Department. Officers can be dispatched from city locations to campus within minutes.
  • More than two-dozen emergency call boxes, which serve as a direct, indoor/outdoor link to Campus Public Safely from almost everywhere on campus.
  • State of the art security camera monitoring system consisting of over 90 cameras placed in various locations throughout all Sandburg campuses that are recorded 24 hours a day.
  • Sustainable Security Program (SSP) which provides updated and continual training for faculty, staff and security personnel to ensure that the safety/security policies and procedures in place are best for the college community.
  • The development and implementation of a Campus Behavioral Intervention/ Threat Assessment Plan (BIT) which will assist in the early detection and reporting of a student, faculty or staff member who may be of harm to themselves, others or a threat to the safe environment of the college.

 

Policy from Illinois law
(110 ILCS 12/20 b1/2) Campus Security Enhancement Act of 2008

    CVPP

Security Escorts

Carl Sandburg College wants to provide a safe learning environment and a way of traveling on campus by persons who find themselves alone and do not feel comfortable traveling alone. It is a well-known fact that walking alone at night increases everyone's risk of being a victim of a crime.

 The Carl Sandburg College Public Safety escort service was developed to provide a proactive measure to this situation. Public Safety Escorts can be reached by calling (309) 341-5304.

Sex Offender Information

The Illinois State Police maintain a database of all registered sex offenders in Illinois that you can access using the web. To learn the identity of registered sex offenders on or near campus, or anywhere in Illinois, visit the Sex Offender Database. Once there, you can search by city, county, or zip code. Our Galesburg campus is in Knox County, the city of Galesburg and in zip code 61401. Our Carthage campus is in Hancock County, the city of Carthage and in zip code 62321. This information is provided per the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

 Illinois State Police Sex Offender Database

Smoke-free Campus

Statement of Purpose


In response to the enactment of the Illinois Smoke Free Campus Act, the Carl Sandburg College Board of Trustees has amended Board Policy 2.16 Smoke Free Campus. Carl Sandburg College is committed to creating a clean, safe and healthy learning and working environment for all students, faculty, staff and visitors. The success of this policy will depend upon the cooperation of all faculty, staff, and students to comply with this policy and to encourage others to comply with the policy, in order to promote a clean, safe, and healthy environment in which to work and study.

Scope

Board policy covers all campus facilities, grounds, College owned or leased vehicles, and vehicles on campus. This guideline shall apply to all persons, including students, faculty, staff, administrators, outside contractors, vendors and the general public and is applicable twenty-four (24) hours a day, seven (7) days a week.

The Board of Trustees prohibits the use of tobacco anywhere on its campuses.  This includes all campus facilities, grounds, College owned or leased vehicles and vehicles on campus.  This policy applies to all persons including faculty, staff, administrators, outside contractors, vendors and the general public.

 Tobacco shall mean any lighted or unlighted cigarette (clove, bidis, kreteks), cigars, cigarillos, pipes, hookah products, and any other smoking product.  This also includes smokeless, spit or spitless, dissolvable, or inhaled tobacco products including but not limited to: dip, chew, snuff, or snus,in any form (orbs, sticks, pellet, etc.,) This includes electronic cigarettes.

 The President shall be authorized to develop procedures designed to implement this policy.

Violations and Enforcement (in accordance with Regulation 2.16.1)

  1. The campus shall post notices bearing the message “Smoke-Free Campus” or the international “No Tobacco” symbol or similar signage at critical areas across the campus, such as at building entrances. However, this policy applies to all campus property whether or not such notices are posted.
  2. Organizers of and attendees at public events, such as conferences, meetings, public lectures, social events, cultural events, and sporting events, as well as non-college events held on campus property must abide by this policy. Organizers of such events are responsible for informing attendees of this policy.
  3. An individual may inform someone smoking on campus property of this policy and request that the smoker comply with the policy. Noncompliant individuals who are perceived as threatening or violent may be referred to the Department of Public Safety.
  4. Individuals found to be noncompliant will be subject to existing campus disciplinary measures:
  • For students, such noncompliance will be referred to the Vice President of Student Services for discipline under the Student Code of Conduct.
  • For employees, such noncompliance will be referred to the employee's supervisor or Human Resources, as applicable for disciplinary action according to the current SEA contract.
  • For contractors and subcontractors, such noncompliance will be referred to the campus unit responsible for monitoring performance of the applicable contract.
  • Visitors and members of the public who refuse to comply with this policy may be asked to leave campus.
     

Inside the broken yellow line is considered Carl Sandburg College and must comply with the no smoking policy.

Galesburg Campus
2400 Tom L. Wilson Blvd. Galesburg, IL 61401

 Galesburg Smoke Map

ANNEX Campus
209 E Main St Galesburg, IL 61401

 Annex Smoke Map

Carthage Campus
305 Sandburg Dr., Carthage, IL 62321

Carthage Smoke Map 

 Resources to stop smoking

Research shows that many successful quitters develop a plan before they begin.

Here are some resources recommended by experts on smoking cessation:

  • Tobacco Treatment Center, Outpatient Care Center, University of Illinois Hospital and Health Sciences System, 312-413-4244. Covered by most insurance plans.
  • Illinois Tobacco Quit Line, Illinois Department of Public Health and American Lung Association of Illinois, 1-866-QUIT-YES (1-866-784-8937). A free resource that offers a free "quit kit" as well as support via online chat or phone with tobacco-treatment counselors.
  • Become An Ex, a website developed by a nonprofit organization in partnership with the Mayo Clinic. Its free services include tools to create a personalized plan to stop smoking, blogs and online discussions.
  • Smokefree.gov, a website of the National Cancer Institute, U.S. Department of Health and Human Services. Besides information on how to quit, it offers free services that include a text messaging program and ways to show support for friends and family who are trying to quit.
  • Tips From Former Smokers, a free website of the U.S. Centers for Disease Control and Prevention that includes stories from people who quit successfully.
  • http://www.idph.state.il.us/TobaccoWebSite/quitsmoking.htm
  • http://quityes.org/
  • http://smokefree.gov/
  • http://www.idph.state.il.us/smokefree/sf_quit.htm
  • http://www.lung.org/
Student Code of Conduct

* STUDENT DISCIPLINE AND DUE

  PROCESS PROCEDURE CHAPTER 1-100

  GENERAL PROVISIONS

Sec. 101:  PURPOSE AND APPLICATION
  • A student at the College neither loses the rights nor escapes the responsibilities of citizenship.  Students are expected to obey the laws of the State of Illinois and the United States of America.  They are expected to comply with College regulations and administrative rules and procedures.  A student may be penalized by the College for violating its standards of conduct even though the student is also punished by state or federal authorities for the same act.
  • This procedure applies to individual students and states the role of students in disciplinary proceeding and grievances.  The College has jurisdiction for disciplinary purposes over a person who was a student at the time he/she allegedly violated the policy, regulation, rule, or code.
  • The College reserves the right to apply appropriate disciplinary provisions to persons who participate in College-sponsored activities or programs but who are not enrolled students.
  • The College reserves the right to impose discipline for student misconduct which occurs on College premises, or while using College technology, or at an activity, event or function sponsored by the College.  Discipline may be imposed for violations of the Procedure on Disciplinary Due Process which are committed off campus if the conduct interferes with the College’s operations or educational programs or environment, or adversely affects the safety or well-being of members of the College community.
Sec. 102:  DEFINITIONS OF TERMS

In this code, unless the context requires a different meaning, the following definitions of terms will apply:

Administrators – President, vice presidents, deans, directors, associate deans, assistant deans, managers, and persons with general administrative titles.

Authorized College Official (ACO) – an employee of the College who by assigned responsibility has authority to act in a particular situation. Frequently, but not exclusively, the ACO will be the president (CEO), vice president, Title IX Coordinator/Investigator, or a person designated by the president or vice president.

Administrative Disposition – the determination of the ACO.

Board – Board of Trustees of Carl Sandburg College District #518.

Business day – a day on which classes are regularly scheduled to be held.  A business day includes days designated for registration and examination.

President – Chief executive officer of Carl Sandburg College.

District – Community College District 518

College - Carl Sandburg College

Vice President – the Vice President of Student Services, Vice President of Administrative Services, Vice President of Technology Services, or Vice President of Instructional Services.

Student – a person enrolled at the College.

Violation – an act or action which can result in a disciplinary action including expulsion or suspension from the College or in the denial of a degree, diploma, or certificate.  “Violation” includes the failure to comply with College rules, regulations and procedures, and/or the failure to comply with local, state or federal laws or regulations.

CHAPTER 2-200 – INITIATION OF

DISCIPLINARY PROCEEDINGS

Sec 201: OFFENSES

The College may initiate disciplinary proceedings against a student who:

  • forges, alters, or misuses College documents, records, or I.D. cards;
  • intentionally disrupts the orderly processes of the College or interferes with the lawful rights of others;
  • conducts him/herself in a manner which significantly interferes with College teaching, research, administration, disciplinary procedures, or other College activities and public service functions;
  • damages, steals, defaces, or destroys College property or property of a member of the College community or campus visitor;
  • knowingly gives false information in response to reasonable requests from College officials;
  • assaults, threatens, abuses, or endangers in any manner the health or safety of a person at the College or at a College-sponsored event;
  • violates College policies or regulations, such as guidelines for student events, use of the College network computer system and activities, use of College facilities, or the time, place, and manner of public expression;
  • fails to comply with the directions of College officials acting in the performance of their duties;
  • is convicted of a felony offense under either municipal, state, or federal law which occurred on College property or at an off-campus, College-sponsored event;
  • possesses, uses, is under the influence of, distributes or manufactures an illegal or controlled substance, look-alike drug paraphernalia or other chemical substance except as expressly permitted by law;
  • repeatedly violates College policies, procedures, or guidelines and/or repeats less serious breaches of conduct;
  • has unauthorized and/or illegal possession, use, or distribution of any alcoholic beverage as well as public intoxication while on College premises, off-campus instructional sites, or at College-sponsored or supervised functions;
  • gambles in any form (except as authorized for College-approved events);
  • is verbally abusive, threatens, uses offensive language, intimidates, engages in bullying, cyber bullying, or hazing, uses hate speech, disparaging comments, epithets or slurs which create a hostile environment that threatens the physical or mental well-being, health or safety of another individual or group on college property or where college sponsored activities are taking place;
  • engages in misuse of cellular phones, pagers, and other electronic devices including, without limitation, the use of such devices to engage in academic dishonesty, or to photograph or transmit photographs of individuals without their consent or in bathrooms, locker rooms, or other areas in which they have a reasonable expectation of privacy;
  • fails to comply with directions of College officials, faculty members, staff, or law enforcement officers acting in performance of their duties and/or fails to identify oneself to these persons when requested to do so;
  • fails to register with Campus Security as a registered sex offender as required by Illinois State Law;
  • initiates or participates in incidents of bias or hate crimes;
  • possesses any dangerous weapon as defined in the Criminal Code of the State of Illinois, 720 ILCS 5/33 A-1;
  • commits an act of academic dishonesty;
  • violates the Comprehensive Sexual Misconduct Policy and Grievance Procedure relating to gender-based or sexual misconduct, domestic violence, dating violence, sexual assault and stalking;
  • commits any violation of the Tobacco Free Campus Policy located in the Board of the Trustees Policy, Procedures and Regulations Manual.
Sec. 202: INITIAL RESPONSE
  • Students have the right to legal counsel, at the student’s expense, or to have an advisor present at any time during any stage of disciplinary proceedings.
  • Upon receiving notice of an alleged violation the ACO may investigate the matter and may:
    dismiss the allegation as being unfounded or irrelevant;
    summon the student for a conference concerning the allegation and after conferring with the student either dismiss the allegation or proceed administratively under Section 204 or 205.
  • A counselor shall be present during the initial conference whenever possible.
  • Upon receiving notice of an alleged violation, the ACO may take immediate interim disciplinary action by suspending the student from classes or from campus, or otherwise altering the status of a student.  This action would be taken by the ACO when in the opinion of such person(s) the College would be best served by such action.
  • No person or persons shall be authorized to search a student’s personal possessions for the purpose of enforcing this code or investigating an alleged violation unless the student’s prior permission has been obtained.  Searches by law enforcement officers of student’s possessions shall be conducted as authorized by applicable local, state and federal law.
Sec. 203:  SUMMONING A STUDENT
  • A student may be summoned to appear before an ACO in connection with an alleged violation by any of the following methods:
    A sealed letter sent through campus mail in care of one of the student’s instructors for delivery in class.  The instructor is informed to return the letter immediately after the class if the student is not in attendance.
    A letter mailed to the student’s address as listed in the Admissions and Records Office.  The student is responsible for keeping the Admissions and Records Office informed of his/her current College address.
    A personal or telephone conversation between the student and the ACO issuing the summons.

4.         Hand delivery of a letter.

  • The letter, message, or communication shall direct the student to appear at a specified time, date, and place not less than three (3) business days after the date of the letter.  The letter shall also describe briefly the alleged violation. This time frame may be shortened per mutual agreement of the student and the ACO.
  • The ACO may place a student on disciplinary probation if the student fails without good cause to comply with a letter of summons or the ACO may proceed against the student under Section 204 or 205.
Sec. 204:  ADMINISTRATIVE DISPOSITION OF A VIOLATION
  •  Alleged disciplinary violations are initially presented to the ACO for an administrative disposition.
  • The ACO shall prepare an accurate, written summary of each administrative disposition and forward a copy to the student, to the Vice President of Student Services, and to the President of the College and other appropriate administrators and College faculty/staff within three (3) business days.  Situations requiring confidentiality may alter the distribution of information.
Sec. 205: IMMEDIATE SUSPENSION

The ACO may temporarily suspend a student pending a formal administrative disposition (Section 204) or hearing.  The causes for immediate suspension include, but are not limited to, the following:

  1. ignoring a summons for a hearing;
  2. an attempt of bodily harm to anyone on campus;
  3. possession, use, sale, or purchase of illegal drugs on campus;
  4. destruction or theft of College property;
  5. any activities causing a major disruption or disturbance;
  6. possession any dangerous weapon as defined in the Criminal Code of the State of Illinois, 720 ILCS 5/33 A-1.
  7. violates the Comprehensive Sexual Misconduct Policy and Grievance Procedure relating to gender-based or sexual misconduct, domestic violence, dating violence, sexual assault and stalking.

The student will be summoned within two (2) business days of the action of temporary suspension.

If the suspended student subsequently receives a favorable administrative disposition or favorable hearing decision, the student shall be permitted to make up class work required for satisfactory completion of a course or courses begun prior to the beginning of the disciplinary process.

CHAPTER 3-300 – APPEAL

Sec. 301:  APPEAL OF ADMINISTRATIVE DISPOSITION

Appeals to the DAC must meet one of the following criteria:

      1.    Established administrative procedures were not followed that would have a significant impact on the outcome of              the investigation.

      2.    New evidence that was not available or could not have been discovered through diligent investigation before or              during the investigation that merits or warrants reevaluation of the case and that would have significant impact              on the outcome of the hearing

      3.    The sanction(s) imposed were clearly disproportionate to the violation found. This criterion is only considered in              cases where the sanction is suspension or expulsion. 

The initiator (complainant) or the person charged (respondent) with the violation has the right to appeal penalties listed under the Procedure on Disciplinary Due Process to the DAC. The initiator also has the right to appeal the decision of the ACO to dismiss the allegation.  The request for an appellate hearing before the DAC must be filed in the office of the Vice President for Student Services within seven (7) business days after the accused student has been informed of the decision of the ACO. The DAC must consider the appeal within seven (7) business days after the filing date.

The DAC shall have as its members:

The Committee Chair:  chairperson of the Student Services Committee

Three Faculty Members:  a counselor; a faculty member from the Student Services

Committee; and a faculty member chosen by the chairperson of the DAC          

One Staff Member:   a staff member chosen by the chairperson of the DAC  

 A quorum consists of two faculty members, one whom should be a counselor, one staff member and the chairperson of the DAC or his /her designee of another member of the DAC. If there is a failure to obtain a quorum, the chairperson shall appoint an interim from the Student Services Committee or another institutional committee.  The chairperson of the DAC has the authority to further modify the composition of the DAC if there are extenuating circumstances.

 All members of the Disciplinary Appeal Committee will have voting privileges except the chairperson, who will vote only in case of a tie.

 Members of the DAC will be trained in Sandburg disciplinary process and in Title IX.

 The hearing shall be recorded. 

 The chairperson of the DAC will be responsible for all communications with the student filing the appeal, will serve as presiding officer during the hearing, and will ensure that fair and just consideration is provided.    

 The complainant and respondent may not be compelled to testify in the presence of the other party. If a party invokes this right, the College shall provide a procedure by which each party, at a minimum, hears the other party’s testimony.

 The chairperson of the DAC shall resolve any procedural questions or objections as may arise in the course of the hearing.

 The DAC has the power to sustain, overrule, or modify the decision of the ACO, The chairperson of the DAC must notify the student in writing of the decision of the DAC within three (3) business school days after the decision of the DAC. The complainant and the respondent will be notified simultaneously of the decision of the DAC.

 The decision of the DAC is final.

Sec. 302: FAVORABLE DECISION

A student who received a favorable decision shall be permitted to make up class work required for satisfactory completion of a course or courses commenced prior to the beginning of the disciplinary process.

 * CHAPTER 4-400 – DISCIPLINARY PENALTIES

Sec 401:  AUTHORIZED DISCIPLINARY PENALTIES

A. The following penalties for a violation may be imposed by the authorized College official.  The severity of the penalty will be in proportion to the gravity of the violation.

Penalties will be administered consistently to the extent that students committing the same violation receive similar penalties.  A student’s record of previous violations may be considered when determining the student’s penalties.

            1. Admonish;

            2. Warning probation;    

            3. Referral;

            4. Educational project assignment;

            5. Disciplinary probation;

            6. Withholding of transcript;

            7. Bar against re-admission;

            8. Restitution;

            9. Campus no contact order;

            10. Suspension of privileges;

            11. Suspension of eligibility for athletic and non-athletic extracurricular activities;

            12. Denial of diploma;

            13. Suspension; and

            14. Expulsion.

B. The following definitions apply to the penalties (or supplementary actions) provided in this section:

  1. Admonishment– a reprimand from the ACO with a notation in the campus disciplinary files.
  2. Warning probation – a warning that further violations will result in more disciplinary action.  This reprimand is more serious than an admonition.  This penalty may be imposed for any length of time up to one calendar year, and the student shall automatically be removed from probation when the period expires.
  3. Referral – a recommendation for specialized help.  The College may recommend that a student seek specialized assistance if it seems required, i.e., minister, physician, parent, counselor, psychiatrist, etc.
  4. Educational project assignment – a project assignment may be arranged so that the student has the opportunity to observe and learn specific valued human behaviors related to the conduct which led to disciplinary problems and action.  A student may be required to participate in some campus or community activity with rehabilitative value, e.g., leadership seminar, alcohol seminar, personal development class, etc.
  5. Disciplinary probation – a penalty and status indicating that further violation may result in suspension from the College.  Disciplinary probation may be imposed for any length of time up to one calendar year.
  6. Withholding of transcript – a penalty that may be imposed on a student who fails to pay a debt owed to the College. The penalty terminates on payment.
  7. Bar against readmission – a penalty whereby a student may not re-enter the College if forced to withdraw for disciplinary reasons or failure to meet financial obligations to the College.
  8. Restitution – an order to the student to repair damages, or reimburse the College or others for damage to, or misappropriation of, property.  Restitution may take the form of monetary payment or payment in the form of time and service.
  9. Campus no contact order – an order for a student to not have any contact with another member of the Sandburg community while on campus.
  10. Suspension of privileges – an elastic penalty which allows the imposition of limitations or restrictions to fit a particular case.
  11. Suspension of eligibility for official athletic and non-athletic extracurricular activities – a penalty which prohibits a student from joining a recognized College organization or participating in College extracurricular activities and/or athletics.  This penalty may be imposed for any length of time up to one calendar year.
  12. Denial of diploma – a penalty which may be imposed on a student for any length of time and may include permanent denial.
  13. Suspension – a penalty and status whereby the student may not be initiated into a College honorary or service organization, may not enter the College campus except in response to an official summons, may not register for credit or noncredit classes and seminars, and may not earn academic credit of any form from the College.  This penalty may be imposed for any length of time not to exceed two calendar years.
  14. Expulsion – a penalty and status which permanently bars a student from enrollment at the College.  The student may not enroll in any College program or activity and is considered permanently severed from the College unless the expulsion status is altered by the Board.

 * Note: Material adopted from Student Discipline and Due Process Code of Eastern Iowa Community College District.