The Illinois Community College Act and Board of Trustees Policy require (with some exemptions) a formal bid when the anticipated cost of a product or service will exceed $25,000. The purpose of this process is to ensure a fair and competitive response will document value for public funds. View the Carl Sandburg College Policy on Bidding/Purchasing Number 2.12.1 here..

The associate vice president of administrative services shall be responsible for effecting appropriate regulations and procedures for securing services, materials, supplies and equipment at the lowest possible cost consistent with satisfactory standards for quality and service for the college. View current bids.

For Carl Sandburg College to stay in compliance with the Illinois Public Community College purchasing laws, the college requests all vendors to complete a new or updated vendor application form. You can access the request for taxpayer identification number and certification (W-9 form) here.

The State of Illinois Central Management Services has a program called the Business Enterprise Program (BEP). BEP assists businesses owned by minorities, women, veterans and people with disabilities to gain access to the State of Illinois procurement process. It can open doors to opportunities with the public, private, and government entities looking for diverse suppliers. This also pertains to small business enterprise certification. If applicable, please submit a current letter of certification. Please see the Sell 2 Illinois webpage, and register your company with the State of Illinois Business Enterprise Program. Program eligibility is listed in the Program Act 30 ILCS 575 and 30 ILCS 575/2.

Please contact the administrative services department at 309.341.5235 with any questions.